The Importance of a Good Agenda
Anyone can plan a meeting, but not every meeting is successful. A crucial part of ensuring a successful meeting is to have a good agenda. By having a good agenda, you can outline the meeting in a timely and logical manner and also present the main focus area and subject prominently. An agenda will also double as a checklist to ensure all your aim of holding the meeting in the first place are met.
Keeping a Good Schedule
A good agenda will also give those attending a hands up as to why the meeting was called and what is it’s aim. It can also inform the participants who organised the whole event and also helps you keep to your schedule. To come up with a good agenda, it would be advisable to get the participants themselves involved in designing the agenda. By giving them this opportunity, it will help ensure you do not leave out any details or other important information. Having more input will also help make things clearer and even assist you with unfamiliar terms and concepts.
A good way to ensure you get a great agenda in place is by using Meetings. By following the steps given, you can be assured your next meeting will be a huge success. Simply follow the given steps and you are on your way:
Step 1: Once you realise the need to hold a meeting, sum up some important points and create a draft of an agenda in Meetings.
Step 2: Send invitations to participants and inform them about the agenda.
Step 3: Encourage people to contribute in editing the agenda by asking them to write notes and comment on the draft.
Step 4: Make sure the agenda doesn’t expand too much and that it sticks to the core issues. Remember, meeting time is limited, so you don’t want too many things on the agenda. You may have to consider organising two meetings if there are too many important issues. Otherwise, make sure you have reserved enough time to cover all topics.
Step 5: Take a back-up copy of the agenda by copy-pasting it to a text file and printing it out. Take few extra copies in case a technical error occurs during the meeting so that you don’t need to spend any extra time wondering what to do next.
Step 6: Agenda was made to outline the meeting. Follow it and kindly remind others to follow it too if the talk starts to drift away too much from the focus area.
Step 7: Finally, summarise all covered issues and ask for comments and suggestions about possible topics for the next meeting.
By following these few simple steps, you can be sure you will end up with an all round agenda which meets your target and also does not leave out anything important. Remember, the root to holding a successful meeting is a great agenda!